Job Description

!!! ON-SITE 5 days a week in RENTON OR EVERETT, WA !!!

Job Title: Business Operations Specialist

Location: Renton + Everett (greater Seattle area)

• On-site 5 days a week

Duration: Long-term contract (current contract end date is Dec 30th, but contract is likely/expecting to get extended for an additional 12 months)

MUST HAVES:

• 7+ years of experience working with executive leadership, preparing reports with a high-level of visibility
• 5+ years of experience leading projects and coaching/mentoring others
• 3+ years of experience building reports & presenting plans/recommendations to executive leadership, prepares executives for internal and external meetings and events
• 3+ years of experience collecting data, developing metrics, and conducting trend analysis
• Experience designing organizational management systems and operating rhythms
• 5+ years of experience using MS Word, Excel, Outlook and PowerPoint in a professional environment
• Strong experience collaborating with executive team members to determine and prioritize business strategies
• Prior experience providing leaders with recommendations to accomplish actions and ensuring follow up for issue resolution
• Experience driving efforts to improve the efficiency and effectiveness of leadership teams
• Experience collecting, organizing, analyzing, and providing data according to established processes with the management system to maintain status of programs and business partner commitments and compliance

DAY-TO-DAY RESPONSIBILITIES:

• Uses organizational skills and attention to detail to run and improve the management system
• Collaborates with executive team members to determine and prioritize business strategies
• Defining metrics, owning KPIs, conducting business reviews, etc.
• Provides leaders with recommendations to accomplish actions and ensures follow up for issue resolution
• Drives efforts to improve the efficiency and effectiveness of the leadership team
• Creates presentations and prepares executives for internal and external meetings and events- agenda planning, reviewing agendas, ensure presentation content is ready on time, operating technology during meetings, make sure meetings are set up beforehand, etc.
• Translating critical information from meetings with upper leadership to workers on-site and vice versa
• Managing site-based construction projects from a business/operational standpoint
• Collects, organizes, analyzes, and provides data according to established processes with the management system to maintain status of programs and business partner commitments and compliance
• Leads special projects as necessary
• Provides coaching and guidance to less experienced colleagues

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